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📑 Procurement Notice (NIT)

“mplementation of ERP Based (End to End) Management System on Turnkey Basis for NAVTTC

Published on: Tuesday, May 26, 2026

Ref# : P41210

PROCUREMENT NOTICE

PROCUREMENT OF NON-CONSULTANCY SERVICES

The NAVTTC (Procurement Cell) has reserved Funds for the procurement planned for FY 2026-27. The NAVTTC (Procurement Cell) intends to apply part of the proceeds of this Fund to cover eligible payments under the contract for the ““mplementation of ERP Based (End to End) Management System on Turnkey Basis for NAVTTC”
The NAVTTC (Procurement Cell) invites Bids through EPADS v2.0 from eligible Bidders registered on EPADS v2.0 for provision of Non-Consultancy Services.
Single Stage-Two Envelope Procedure of Principal Method of Procurement (i.e. Open Competitive Bidding) will be used by adopting Quality and Cost Based Selection (QCBS)Technique for the subject procurement, in line with the Public Procurement Rules, 2004 and any Regulations, and Instructions issued by the Authority (from time to time).
All Bids must be accompanied by a Bid Security described in Bid Security Section in Bidding Document in the form of Pay Order or Bid Securing Declaration on the prescribed format described.
E-Bidding documents, containing detailed terms & conditions, specifications and requirements etc. are available on e-Pak Acquisition and Disposal System (EPADS) at https://vendors.epads.gov.pk/.
The e-bids, prepared in accordance with the instructions in the e-Bidding documents, must be submitted through EPADS v2.0 on or before Thursday, June 11, 2026 11:00 AM. E-bids will be opened on the same day at Thursday, June 11, 2026 11:30 AM. Manual submission of Bids shall not be entertained. Those vendors who have not yet registered on the new version of EPADS v2.0, may register themselves on https://vendors.epads.gov.pk/. A tutorial to explain the registration process is available at https://www.youtube.com/watch?v=MNW6T38v7tc

7. In terms of Rules 48 of Public Procurement Rules, 2004 Grievance Redressal Committee (GRC) is notified for the subject procurement and notification copy is available on the procuring agency’s website and also available on EPADS v2.0 as well as Authority’s website at (www.ppra.org.pk).

NAVTTC (Procurement Cell), Resource Person
NAVTTQ HQ, Kirthar Road, Sector H-9/4, Islamabad
+92-346-434-2443
dpc@navttc.gov.pk

📑 Instructions to Bidders (ITB)

“mplementation of ERP Based (End to End) Management System on Turnkey Basis for NAVTTC

Published on: Tuesday, May 26, 2026

Ref# : P41210

A. Introduction

Scope of Bids
1. The Procuring Agency (PA), as indicated in the Bids Data Sheet (BDS) invites Bids through EPADS v2.0 for the provision of Non-Consultancy Services for as specified in the BDS and in Section Evaluation Criteria, Specifications & Schedule of Requirements. The name, identification, and number of items/deliverables are provided in the BDS. Single Stage-Two Envelope procedure of the open competitive method shall be used. The successful Bidders will be expected to provide the services within the specified period and timeline(s) as stated in the BDS.
Source of Funds
1. Source of funds is referred in Clause-1 of Invitation for Bids.
Fraudualent & Corrupt Practices
1. As defined under Rule 2(1)(f) of the Public Procurement Rules, 2004.
Eligible Bidders
1. A bidder is eligible to participate in a procurement process if the bidder:
  1. possesses or has access to the technical competence, financial resources, equipment and other physical facilities, personnel, managerial capability, experience and reputation necessary to complete the procurement contract;
  2. has the legal capacity to enter into a procurement contract;
  3. is not insolvent, in receivership, bankrupt or being wound up and its activities or affairs are not suspended or being administered under any Act, by a court or by a judicial officer;
  4. is not the subject of legal proceedings for any of the matters mentioned in sub-rule (c);
  5. has fulfilled or has made substantial arrangements satisfactory to the relevant authorities, to fulfil its obligations to pay taxes and social security (where applicable) other contributions of its employees; and
  6. has not, or in the case of a company, its owners and beneficial owners, directors or officers have not, been convicted of a criminal offence related to:
    1. its professional conduct; or
    2. a bidder (or, in the case of a company, its key individuals such as owners, beneficial owners, directors, or officers) must not have engaged in any prohibited practice, such as fraud, corruption, collusion, or coercion, within the time period stated in the bidding documents, which can be up to three years before the start of the procurement process. Additionally, the bidder must not have been debarred (i.e., banned) from participating in public procurement processes in Pakistan or by any international organization or country. If they have, they are ineligible to participate in the current bidding.
2. The procuring agency may require a bidder participating in the procurement process to provide the prescribed documentary evidence or other information to satisfy itself that the bidder is qualified in accordance with the criteria in sub-clause (1).
3. A procuring agency shall set out in the bidding document all the criteria for qualification to be applied in accordance with sub-clause (1).
4. Except as permitted under the Ordinance, Rules and Regulations, the procuring agency shall not establish a criterion for eligibility of a bidder that:
  1. discriminates against or among a bidder or against categories of bidders; or
  2. is not required for the performance of the procurement contract; or
  3. is not related to the avoidance or management of legal, reputational or economic risk to the procuring agency unless it is in the national interest to do so, and the criteria is set out in the bidding documents.
5. A procuring agency shall assess the eligibility of a bidder for participation in the procurement process against the criteria for qualification under sub-clause (1).
6. In the case of a joint venture, consortium, or association, all members shall be jointly and severely liable for the execution of the contract in accordance with the terms and conditions of the contract. The joint venture, consortium, or association shall nominate a lead member as nominated in the BDS,
7. who shall have the Authority to conduct all business for and on behalf of any and all the members of Joint venture, consortium, or association during the bidding process, and in case of award of contract, during the execution of the contract.
8. The appointment of the lead Member in the joint venture, consortium, or association shall be confirmed by submission of valid power of Attorney to the procuring agency.
9. Subject to the limits specified in the BDS, the procuring agency may allow bidders to participate in the form of a Joint Venture (JV). However, each party in the JV must individually meet the eligibility criteria specified in the BDS
10. No Bidder can be a sub-contractor while submitting a Bids individually or as a member of a joint venture in the same Bidding process.
Qualification of the Bidder
1. All Bidders shall provide in Section VI, Bid Forms, a preliminary description of the proposed work method and schedule, including drawings and charts, as necessary.

B. Bidding Documents

Contents of Standard Bidding Document
1. The Services required, bidding procedure, and terms and conditions of the contract are prescribed in the bidding document. In addition to the Invitation for Bids, the bidding document which should be read in conjunction with any addendum issued by the Procuring Agency include:
  
  Section I -Invitation to Bid
  Section II Instructions to Bidders (ITB)
  Section III Bid Data Sheet (BDS)
  Section IV Eligible Countries
  Section V Evaluation Criteria, Specifications, Schedule of Requirements, and Technical Specifications.
  Section VI Bidding Forms
  Section VII Fraudaulent & Corrupt Practices
  Section VIII – Material & Non-material deviation
  Section IX General Conditions of Contract (GCC)
  Section X Special Conditions of Contract (SCC)
  Section XI Contract Forms
2. The Bidder is expected to examine all instructions, requirements, forms, terms and specifications in the bidding documents. Failure to furnish all the information required in the bidding document will be at the Service provider’s risk and may result in the rejection of his bids.
Clarifications
1. Clarifications of the bidding documents may be requested in writing through EPADS v2.0 by any bidder up to three days prior to the deadline for the submission of bids.
  
  The procuring agency shall respond promptly and in writing to any request by a bidder for clarification of the bidding documents and, in any event, no later than two days prior to the deadline for the submission of bids or proposals.
  
  Responses to requests for clarification shall be communicated simultaneously and in writing to all bidders participating in the procurement proceedings.
  
  No bidder shall be allowed to alter or modify his bid after the bids have been opened however, the procuring agency may seek and accept clarification to the bid that do not change the substance of the bid, through EPADS v2.0.
2. Procuring Agency's response will be uploaded on the EPADS v2.0, including a description of the inquiry.
3. Should the Procuring Agency deem it necessary to amend the bidding document as a result of a clarification, it shall do so following the procedure under ITB 1.1.
4. If indicated in the BDS, the bidder’s designated representative is invited at the bidder’s cost to attend a pre-bid meeting at the place, date and time mentioned in the BDS. During this pre-bid meeting, prospective bidder(s) may request clarification(s) regarding the schedule of requirements, the Evaluation Criteria or any other aspects of the bidding document.
5. Minutes of the pre-bid meeting, if applicable, including the text of the questions asked by bidders, and the responses given, together with any responses prepared after the meeting will be uploaded on EPADS v2.0. Any modification to the bidding document that may become necessary as a result of the pre-bid meeting shall be made by the Procuring Agency exclusively through the use of an Addendum.
6. To assist in the examination, evaluation and comparison of Bids of the Bidders, the Procuring Agency may, ask any Bidder for a clarification of its bid including breakdown of prices, through EPADS v2.0. Any clarification submitted by a bidder that is not in response to a request by the Procuring Agency shall not be considered.
  No change in the prices or substance of the bid shall be sought, offered, or permitted.
  The alteration or modification in the bid which in any way affect the following parameters will be considered as a change in the substance of a bid:
  1. evaluation & qualification criteria;
  2. required scope of work or specifications;
  3. all securities requirements;
  4. tax requirements;
  5. terms and conditions of bidding documents; and
  6. change in the ranking of the bidders.
    From the time of bid(s) opening to the time of contract award, if any bidder wishes to contact the procuring agency on any matter related to the bid, it should do so in writing or through electronic form that provides record of the content of communication.
Amendment of Bidding documents
1. Before the deadline for submission of bids, the procuring agency for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder or pre-bid meeting may modify the bidding documents by issuing addendum.
2. Any addendum issued including the notice of any extension of the deadline shall be part of the bidding document and shall be uploaded on EPADS v2.0 as well as Authority’s website. The procuring agency shall promptly publish the addendum at the procuring agency’s website indicated in the BDS:
  
  Provided that the bidder who had either already submitted his bid, shall have the right to withdraw his already submitted bid and submit the revised bid, prior to the original or extended bid submission deadline.
3. To give prospective bidders reasonable time in which to take an addendum/corrigendum into account in preparing their bids, the Procuring Agency may, at its discretion, extend the deadline for the submission of bids:
  
  Provided that the Procuring Agency shall extend the deadline for submission of bids, if such an addendum is issued within last three (03) days of the bid submission deadline.

C. Preparation of Bids

Documents Constituting the Bids
1. The bids prepared by the bidders shall constitute the following components: -
  1. Forms of bid and Bid Prices completed in accordance with ITB BDS, GCC and SCC;
  2. Documentary evidence established in accordance with BDS that services to be provided by the bidder are eligible services, and conform to the bidding documents;
  3. Documentary evidence established in accordance with BDS that the bidder is eligible and/or qualified for the subject bidding process;
  4. Documentary evidence established, that the bidder has been authorized to provide the services;
  5. Bid security or Bids Securing Declaration furnished in accordance with BDS; and
  6. Any other document required in the BDS.
Documents Establishing Eligibility of the Services and Conformity to bidding documents
1. To establish the conformity of the Non-Consulting Services to the Bidding document, the bidder shall furnish as part of its bid the documentary evidence that services provided conform to the requirements.
2. Standards for the provision of the Non-Consulting Services are intended to be descriptive only and not restrictive.
Documents Establishing Eligibility and Qualification of the Bidder
1. Pursuant to BDS, the bidder shall furnish, as part of itsbid, all those documents establishing the bidder’s eligibility to participate in the bidding process and/or its qualification to perform the contract if its bid is accepted.
2. The documentary evidence of the bidder’s eligibility to bids shall establish to the satisfaction of the procuring agency that the bidder, at the time of submission of its bid, is from an eligible country as defined in Section-IV titled as “Eligible Countries”.
3. The documentary evidence of the bidder’s qualifications to perform the contract if its bid is accepted shall establish to the satisfaction of procuring agency that:
  1. the bidder has the financial, technical, and supply/production capability necessary to perform the Contract, meets the qualification criteria specified in BDS.
  2. that the bidder meets the qualification criteria listed in the Bids Data Sheet.
Form of Bid
1. The bidder shall fill the Form of Bid furnished in the bidding documents. The Bid Forms must be completed without any alterations to its format and no substitute shall be accepted.
Bids Prices
1. The Bids Prices quoted by the bidder in the Forms of Bid and in the price schedule shall conform to the requirements specified or exclusively mentioned hereafter in the bidding document.
2. All items in the Schedule of Requirements must be listed and priced separately in the Price Schedules. If a Price Schedule shows items listed but not priced and neither explicitly mentioned, their prices shall be construed to be included in the prices of other items.
3. The Bid price to be quoted in the Forms of Bid shall be the total price of the bid, excluding any discounts offered.
4. The bidder shall indicate on the appropriate Price Schedule, the unit prices (where applicable) and total bid price of the services, it proposes to provide under the contract.
5. Prices quoted by the bidder shall be fixed during the currency of the contract and not subject to variation on any account. A bid submitted with an adjustable price will be treated as non-responsive and shall be rejected, unless otherwise price adjustment is permissible under Conditions of the Contract. (May be reviewed)
Price Adjustment
1. Price adjustment shall not be applicable.
2. Procuring agency may increase the remuneration of the human resources involved in non-consultancy services on annual basis as per agreement.
3. Procuring agency shall incorporate the provisions to allow wage rate in compliance with Federal Government’s minimum wage notification, subject to the applicability in that case.
Bids Currencies
1. Prices shall be quoted in Pakistani Rupees unless otherwise specified in the BDS.
Bid Validity Period
1. Bid(s) shall remain valid for the period specified in the BDS after the bid submission deadline prescribed by the Procuring Agency. A Bid valid for a shorter period shall be rejected by the Procuring Agency as non-responsive. The period of bid validity will be determined from the complementary bid securing instrument i.e. the expiry period of bid security or bid securing declaration as the case may be.
Bid Security or Bid Securing Declaration
1. Unless otherwise specified in the BDS, the bidder shall furnish as part of its bid, in the amount and currency specified in the BDS or Bid Securing Declaration on the format provided in Section VI (Bid Forms) The scanned copy of the Bids Security shall be uploaded in the EPADS v2.0 while submitting bid, whereas the original forms of Bid Security shall be submitted to the procuring agency before the bid submission deadline. The bidder who failed to submit the original bid security before the submission deadline shall be disqualified straightaway.
2. The Bid Security or Bid Securing Declaration is required to protect the Procuring Agency against the risk of Bidder’s conduct which would warrant the security’s forfeiture.
3. The Bid Security shall be payable promptly upon written demand by the Procuring Agency in case any of the conditions listed in BDS, GCC and SCC are invoked.
4. Unsuccessful Bidders’ Bid Security will be discharged or returned as promptly as possible after the award of contract, however in no case later than thirty (30) days after the expiration of the period of Bid Validity prescribed by the Procuring Agency. The Procuring Agency shall make no claim to the amount of the Bid Security, and shall promptly return the Bid Security document, whichever of the following that occurs earliest:
  1. the expiry of the Bid Security;
  2. the entry into force of a procurement contract and the provision of a Performance Guarantee, for the performance of the contract if such a guarantee, is required by the bidding document;
  3. the rejection by the Procuring Agency of all Bids;
  4. the withdrawal of the Bid prior to the deadline for the submission of bids, unless the bidding document stipulate that no such withdrawal is permitted.
5. The Bid Security may be forfeited or the Bid Securing Declaration executed:
  1. if a bidder:
    1. withdraws its bid during the period of bid validity as specified by the Procuring Agency, and referred by the bidder in the Forms of Bid, except as provided for in the ITBs; or
    2. does not accept the correction of errors, or
  2. in the case of a successful bidder fails:
    1. to sign the contract in accordance with SCC; or
    2. to furnish Performance Guarantee in accordance with BDS and SCC.
6. The bid security shall be valid for a period specified in BDS. Bids with shorter bid security validity period shall be rejected straight away.
Alternative Bids by Bidders
1. Alternatives will not be considered, unless specifically allowed for in the BDS.
2. When alternative times for completion are explicitly invited, a statement to that effect will be included in the BDS and the method of evaluating different time schedules will be described in Evaluation and Qualification Criteria.
Withdrawal, Substitution, and Modification of Bids
1. Before Bids submission deadline, any bidder may withdraw, substitute, or modify his bid after it has been submitted.
Format and Signing of Bids
1. The bidder shall prepare and submit his bid with due diligence after carefully reading all the terms and conditions before submission through EPADS v2.0.
2. Any interlineations, erasures, or overwriting shall be valid only if they are signed by the person(s) signing the forms of bid.

D. Submission of Bids

Submission of Bids through EPADS v2.0 before Dead deadline
1. The Technical and Financial Bids as the case may be, shall be submitted in the due portion of the EPADS v2.0, before bid submission deadline. The bid submission option shall be automatically disabled once the deadline is over.
2. The Procuring Agency may, under exceptional circumstances and at its discretion, extend the deadline for the submission of bids by amending the Bidding Documents. In such a case, all rights and obligations of the Procuring Agency and the Bidders that were previously subject to the original deadline shall thereafter be subject to the revised deadline.

E. Opening and Evaluation of Bids

Opening & Evaluation of Bids by the Procurement Cell/Evaluation Committee
1. The Procuring Agencies to constitute odd number Bid Evaluation Committee for the purpose of bid opening and evaluation of all procurements. As per Rules 29 & 30 of Public Procurement Rules, 2004,
  The Procuring Agencyis required to establish a Procurement Cell/Evaluation Committee which shall Evaluate the Bids inaccordance with the evaluation criteria, terms and conditions given in the bidding documents.
2. The selection technique adopted shall be based on quality and cost, with 70% weightage assigned to quality and 30% to cost. The passing threshold for the technical bid shall be 70%.
Opening of Bids
1. The Bid Evaluation Committee of the Procuring Agency will open all bids through EPADS, in the presence of bidders’ or their representatives who choose to attend, and other parties with a legitimate interest in the bid proceedings at the place, on the date and at the time, specified in the BDS. The Bidders’ representatives present shall sign attendance sheet as proof of their attendance.
2. The bids shall be opened one at a time, and the following read out and recorded: (a) the name of the bidder; (c) the presence of a bid security, if required; and (d) any other details as the procuring agency may consider appropriate.
3. No bid will be rejected at the time of bid opening except for bids whose bid security has not been provided to the procuring agency before submission deadline.
4. The procuring agency shall prepare minutes of the bid opening. The record of the bid opening shall include, as a minimum: the name of the bidder and the bid price, if applicable.
Confidentiality
1. Information relating to the examination, clarification, evaluation and comparison of bids and recommendation of contract award shall not be disclosed to bidders or any other person(s) not officially concerned with such process, until the time of the announcement of the respective evaluation report.
2. Any effort by a bidder to influence the procuring agency processing of bids or award decision may result in the rejection of his bid.
Preliminary Examination of Bids
1. Prior to the detailed evaluation of bids, the procuring agency will determine whether each bid:
  1. meets the eligibility criteria defined in BDS;
  2. has been prepared as per the format and contents defined by the procuring agency in the bidding document;
  3. is accompanied by the required securities; and
  4. is substantially responsive to the requirements of the bidding document.
2. The procuring agency will confirm that the documents and information specified under BDS, GCC and SCC have been provided in the bids. If any of these documents or information is missing, or is not provided in accordance with the Instructions to Bidders, the bids shall be rejected.
3. If a bid is not substantially responsive, it will be rejected by the procuring agency and may not subsequently be evaluated for complete technical responsiveness.
Examination of Terms and Conditions, Technical Evaluation
1. The procuring agency shall evaluate the technical aspects of the bids submitted in accordance with BDS, to confirm that all requirements specified in Evaluation Criteria, Technical Specifications and Schedule of Requirements, prescribed inthe bidding document have been met without material deviation or reservation.
2. If after the examination of the terms and conditions and the technical evaluation, the procuring agency determines that the bid is not substantially responsive in accordance with BDS, it shall reject the bids.
Correction of Errors
1. Bids determined to be substantially responsive will be checked for any arithmetic errors. Errors will be corrected as follows: -
  1. if there is a discrepancy between unit prices and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected, unless in the opinion of the procuring agency there is an obvious misplacement of the decimal point in the unit price, in which the total price as quoted shall govern and the unit price shall be corrected;
  2. if there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and
  3. where there is a discrepancy between the amounts in figures and in words, the amount in words will govern.
  4. Where there is discrepancy between grand total of price schedule and amount mentioned on the Forms of bid, the amount referred in Price Schedule shall be treated as correct subject to elimination of other errors.
2. The amount stated in the bid will be adjusted by the procuring agency in accordance with the above procedure for the correction of errors and, with the concurrence of the bidder that shall be considered as binding upon the bidder. If the Bidder does not accept the corrected amount, his bid will then be rejected, and the Bid Security may be forfeited or the Bid Securing Declaration may be executed.
Conversion to Single Currency
1. As per Rule 30 of Public Procurement Rules, 2004.
Evaluation of Bids
1. The procuring agency shall evaluate bids in accordance with Rule 30 of Public Procurement Rules, 2004 and compare only those bids determined to be substantially responsive.
2. In evaluating the Technical Bids of each Bidder, the Procuring Agency shall apply the evaluation criteria and methodologies specified in the Bid Data Sheet (BDS) and in accordance with the Statement of Requirements and Technical Specifications. No other evaluation criteria or methodologies shall be permitted.
3. In case of tie of bids, the bidders shall be provided an opportunity to offer their best and final monetary offer through EPADS. However, in no case the rates shall be higher than the original financial bids.
4. The Procuring agency evaluation of a bid will take into account:
  1. the bid price, excluding provisional sums and the provision, if any, for contingencies in the summary bill of quantities, but including day work items, where priced competitively;
  2. price adjustment for correction of arithmetic errors in accordance with ITB 6;
5. converting the amount resulting from applying (a) and (b) above, if relevant, to a single currency in accordance with ITB 7;
6. The estimated effect of the price adjustment provisions of the Conditions of Contract, applied over the period of execution of the Contract, shall not be taken into account in bid evaluation.
7. If these bidding documents allow bidders to quote separate prices for different lots, and the award to a successful bidder of multiple lots, the methodology of evaluation to determine the lowest evaluated lot combinations in the Form of Bid, is specified in the BDS.
Determination of Most Advantageous Bids
1. Selection technique will be adopted for determining the Successful Bid in accordance with the criteria referred in the BDS or prescribed in the separate section titled as Evaluation Criteria.
Abnormally Low Financial Bids
1. Procuring agency may reject a bid if it has determined that the price, in combination with other constituent elements of the bid, is abnormally low in relation to the subject matter of the procurement, such that it raises material concerns on the part of the procuring agency, as to the ability of the bidder to perform the procurement contract satisfactorily for the offered price.
  A procuring agency shall not reject a bid as abnormally low under sub-clause (1) above unless the procuring agency –
  1. requested in writing through EPADS from the bidder a written clarification of his bid, including a detailed price analysis of his bid price in relation to the subject matter of the procurement contract, scope, methodology, schedule, allocation of risks and responsibilities and any other requirements of the bidding document; and
  2. having taken account, the information provided by the bidder in response to a request under paragraph (a) and the information included in the bid, the procuring agency determines that the bidder has failed to demonstrate its ability to perform the procurement contract satisfactorily for the offered price.
    
    The procuring agency shall promptly communicate to the bidder concerned its decision to reject the bid, including the reasons for the decision.
Rejection of Bids
1. As per Rule 33 of the Public Procurement Rules, 2004
Single Responsive Bid
1. The procuring agency may consider single responsive bid subject to underlying conditions of Rule 38(b) of the Public Procurement Rules, 2004.
Arbitration
1. As per Rule 49 of Public Procurement Rules, 2004.

F. Award of Contract

Criteria of Award
1. The procuring agency will award the Contract to the bidder whose bid has been determined to be substantially responsive to the bidding document and who has been declared as most advantageous Bid.
Procuring Agency’s Right to reject All Bids
1. The procuring agency reserves the right to reject all the Bids and to annul the procurement process at any time prior to acceptance of the bid(s), without thereby incurring any liability to the affected bidder(s).
2. Notice of the rejection of all bids shall be given promptly to all bidders that have submitted the bids. The procuring agency shall upon request communicate to any bidder the grounds for the rejection of his bid, but is not required to justify those grounds.
Notification of Award
1. Prior to the award of contract, the procuring agency shall issue a Final Evaluation Report giving justification for acceptance or rejection of the bids.
2. Bidder whose bid has been accepted, will be notified for the award by the Procuring Agency prior to expiration of the Bid Validity period through EPADS. The Letter of Acceptance will state the sum that the procuring agency will pay the successful bidder in consideration for the execution of the scope of works as prescribed by the Contract (hereinafter and in the Contract called the "Contract Price).
3. The notification of award will constitute the formation of the Contract, subject to the condition that bidder furnish the Performance Guarantee and signing of the contract.
Signing of Contract
1. Promptly after notification of award, Procuring Agency shall send the successful bidder the draft agreement, incorporating all terms and conditions as agreed by the parties to the contract. The successful bidder and the procuring agency shall sign the contract.
Performance Guarantee
1. After the receipt of the Letter of Acceptance, the successful bidder, within the specified time, shall deliver to the Procuring Agency a Performance Guarantee in the amount and in the form stipulated in the BDS and SCC, denominated in the type and proportions of currencies in the Letter of Acceptance and in accordance with the Conditions of Contract.
2. Failure of the successful bidder to comply with the requirement of BDS, SCC and GCC shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security, in which event the procuring agency may make the award to the next ranked bidder or call for new bids.
Corrupt & Fraudulent Practices
1. Procuring Agencies (including beneficiaries of Government funded projects and procurement) as well as Bidders/Contractors under Government financed contracts, observe the highest standard of ethics during the procurement and execution of such contracts, and will avoid to engage in any corrupt and fraudulent practices.

G. Grievance Redressal & Complaint Review Mechanism

Constitution of Grievance Redressal
1. Procuring agency shall constitute a Grievance Redressal Committee (GRC) comprising of an odd number of persons with proper power and authorization to address the complaint. The GRC shall not have any of the members of Procurement Evaluation Committee.
GRC Procedure
1. Any aggrieved party or bidder as the case may be, may file grievance in accordance with Rule 48 of the Public Procurement Rules, 2004 and Redressal of Grievance Regulations, 2022

H. Blacklisting/ Debarment

Procedure for Blacklisting/Debarment
1. The procuring agency may initiate blacklisting proceedings against contractor/supplier in accordance with Rule-19 of the Public Procurement Rules, 2004 , Mechanism for Blacklisting, Debarment Regulations, 2024 and Regulation on “procedure for filling and disposal of review petition under rule-19(3) of the Public Procurement Rules, 2004.

📑 Bid Data Sheet (BDS)

“mplementation of ERP Based (End to End) Management System on Turnkey Basis for NAVTTC

Published on: Tuesday, May 26, 2026

Ref# : P41210

Bids Data Sheet (BDS)

The following specific data for the procurement of Goods to be procured shall complement, supplement, or amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB.

BDS Clause Number
ITB Number

Amendments of, and Supplements to, Clauses in the Instruction to Bidders

A. Introduction

BDS Clause Number 1

Name of Procuring Agency: NAVTTC (Procurement Cell)

The subject of procurement is: “mplementation of ERP Based (End to End) Management System on Turnkey Basis for NAVTTC

Expected commencement date: Wednesday, July 15, 2026

BDS Clause Number 2

Financial year for the operations of the Procuring Agency: 2026-27

Name and identification number of the Contract: P41210

BDS Clause Number 3

JV/Consortium or Association Allowed: No
Number of JV/Consortium Members: Nil

B. Bidding Documents

BDS Clause Number 4

The Bidders may seek clarifications through EPADS v2.0: Clarification Date: Wednesday, June 3, 2026

BDS Clause Number 5

Any addendum, in case issued, shall be published on NAVTTC (Procurement Cell) website and on EPADS v2.0.

BDS Clause Number 6

List of documents required along with the bid:

All Documents Reflected in for Eligibility, Technical Evaluation, additional undertakings and forms mentioned

BDS Clause Number 7

The qualification criteria to establish the supply / production capability of the bidder.

see Eligibility Criteria

BDS Clause Number 8

Services and Their related documents:
See section Required Services and Scope of Work

BDS Clause Number 9

Price schedule will be provided according to the format defined and acquired.
see section price schedule.

BDS Clause Number 10

Specifications:

see section of specifications.

C. Preparation of Bids

BDS Clause Number 11

The price shall be Fixed.

BDS Clause Number 12

Currency of the Bids shall be : PKR

BDS Clause Number 13

The Bids/Bid Validity period shall be: 120 Days

BDS Clause Number 14

The amount of Bid Security shall be as defined in Bid Security Section for items and lots given in BDS 6
The Bid Security shall be in the form of: Pay Order

BDS Clause Number 15

The Bids security shall be valid for twenty-eight (28) days beyond the expiry of the Bids validity period specified in the bidding documents, for example the bid validity is 90 days so the bid security shall be valid for 90+28 = 118 days.

BDS Clause Number 16

Alternative Bids to the requirements of the bidding documents will not be permitted.

D. Submission of Bids

BDS Clause Number 17

Bid shall be submitted online on EPADS v2.0 whereas hard copy of the bid security should be submitted to the following;

NAVTTQ HQ, Kirthar Road, Sector H-9/4, Islamabad

Bids that are not submitted on EPADS v2.0 shall be disqualified.

The deadline for Bids submission is: Thursday, June 11, 2026 11:00 AM

E. Opening and Evaluation of Bids

BDS Clause Number 18

The Bids opening shall take place on EPADS v2.0.

Day : Thursday

Date: Thursday, June 11, 2026

Time : 11:30 AM

BDS Clause Number 19

Selection technique adopted will be: Quality and Cost Based Selection (QCBS)
see Evaluation Criteria

F. Award of Contract

BDS Clause Number 20

The Performance guarantee shall: 10.00%.

The Performance Guarantee shall be acceptable in the form of: Call at Deposit

21.

51.1

Arbitrator shall be appointed by mutual consent of the both parties.

G. Review of Procurement Decisions

BDS Clause Number 22

Grievence against this procurement shall be submitted online on EPADS v2.0.

Eligibility Criteria

Bidder's Type	Required Registration
Company (Private Limited) Company (Public Limited)	NADRA CITIZENSHIP (CNIC/NICOP) FBR (NTN) FBR (GSTN) SECP

Bidder's Type

Required Registration

Company (Private Limited)

Company (Public Limited)

NADRA CITIZENSHIP (CNIC/NICOP)

FBR (NTN)

FBR (GSTN)

SECP

Eligibility Criteria	Document
Tier-1 Partner Authorization Letter / License to operate in Pakistan from ERP Software OEM	Yes
10 Years of Overall Experience as a SECP Registered Company / Firm Operating in Pakistan	Yes
5 Years of Experience in ERP Based Solutions implemented in Pakistan	Yes
At-least three (03) ERP Based Solution Delivered in Public Sector Organization	Yes
At-least one ERP Based Solution Delivered in Education / Training Sector / Authority / Commission in Public Sector Organization	Yes
The Bidder's functional office in Islamabad/Rawalpindi and shall provide complete office address, contact details, and details of its local technical/support team. May be verified by the procuring agency without notice.	Yes
The Bidder shall submit a valid Manufacturer Authorization Form/Letter or equivalent authorization from the proposed ERP software OEM, confirming that the Bidder is authorized to propose, implement, support, and maintain the proposed ERP solution for this assignment.	Yes
The Bidder shall have an average annual turnover of at least PKR 300 million during the last three (03) financial years. Audited financial statements for the last three (03) financial years shall be submitted.	Yes
Bidder to have at least twenty-five (25) ERP-qualified consultants either on its payroll or under valid contractual/resource arrangements, capable of delivering the required services. Bidder shall provide supporting evidence, including CVs, relevant certifications, employment/contractual status, and proposed role in the assignment. For the purpose of this RFP, a certified consultant shall mean a person certified by the proposed ERP software’s OEM or by recognized professional certification bod	Yes

Evaluation Criteria

Quality and Cost Based Selection (QCBS)

Technical Marks		100
Passing Marks		70
Experience of Firm / Company in ERP Implementation
Experience of Firm / Company in ERP Implementation Registration profile, company profile, project references, contracts/completion evidence. (Qualitative)(Doc Required) More than 15 years (15) More than 10 years and up to 15 years (10) More than 05 years and up to 10 years (5)		15
Financial Position
Audited financial statements for the last three financial years. (Qualitative)(Doc Required) Average annual turnover of at least PKR 1 billion during last three financial years (15) Average annual turnover of at least PKR 700 million during last three financial years (12) Average annual turnover of at least PKR 500 million during last three financial years (8) Average annual turnover of at least PKR 300 million during last three financial years (5)		15
Large Scale ERP Projects in Public Sector Entities in Pakistan
Valid contracts/work orders and completion certificate /client acceptance evidence. (Qualitative)(Doc Required) 05 or more large scale ERP projects (10) 04 large scale ERP projects (6) 02 large scale ERP projects (3)		10
Certified Consultant Strength
ERP-qualified consultants either on its payroll or under valid contractual/resource arrangements, capable of delivering the required services. The Bidder shall provide supporting evidence, including CVs, relevant certifications, employment/contractual status, and proposed role in the assignment. For the purpose of this RFP, a certified consultant shall mean a person certified by the proposed ERP software’s OEM or by recognized professional certification body (Qualitative)(Doc Required) 50 or more certified ERP consultants (10) 40 or more certified ERP consultants (8) 30 or more certified ERP consultants (5) 25 or more certified ERP consultants (3)		10
Qualification and Competence of Proposed Team in Public Sector ERP Implementation
CVs of proposed team members, relevant certifications, project experience and role-wise deployment plan. (Qualitative)(Doc Required) 10 Years Relevant experience and competence of Team Lead / Project Manager AND 5 Years Relevant experience and competence of Functional Consultant(s) (5) 10 Years Relevant experience and competence of Team Lead / Project Manager (3) 5 Years Relevant experience and competence of Functional Consultant(s) (2)		5
Presentation and Demonstration for Proposed ERP Solution
{Compliance with Scope of Work / Terms of Reference and functional requirements} {Finance, grant management procurement, workflow, approval and reporting capabilities} {System architecture, scalability, cloud readiness and future expansion capability} {Security, role-based access control, audit trail, backup and disaster recovery features} {Integration capability, APIs / web services and interoperability with external systems} {Mobile access, mobile approvals, dashboards and user experience} {AI-enabled features, analytics, intelligent assistance and automation capabilities} {Quality of presentation, demonstration, clarity of solution and response to queries} (Qualitative)(Doc Required)		45

Required Services

Positions Without Lots :

Position	Delivery Schedule	Quantity	Bid Security
“Implementation of ERP Based (End to End) Management System on Turnkey Basis for NAVTTC	Address: NAVTTQ HQ, Kirthar Road, Sector H-9/4, Islamabad Schedule: 90 Days Quantity: 01	1	3000000

Related Services :

Services Specifications

Positions Without Lots :

Position: “Implementation of ERP Based (End to End) Management System on Turnkey Basis for NAVTTC

Specifications / Requirements:

SCOPE OF WORK / TERMS OF REFERENCE Procurement, Implementation, Cloud Deployment and Post Go-Live Support of Enterprise Resource Planning (ERP) Solution 1. Objective The National Vocational and Technical Training Commission (NAVTTC) intends to procure and implement an integrated Enterprise Resource Planning (ERP) solution to strengthen financial management, budgeting, grant management, procurement, inventory management, fixed asset management, reporting, internal controls, and management decision-making. The objective of the assignment is to implement a unified, secure, scalable, modular, cloud-based and integrated ERP solution that supports NAVTTC’s operational, financial, administrative, reporting and compliance requirements. The ERP solution shall enable process standardization, transparency, auditability, efficiency, real-time reporting and improved institutional governance. The ERP solution shall be implemented on a complete turnkey basis, including all software licenses/subscriptions, cloud hosting, implementation services, configuration, approved customization, integration, middleware/API layer, data migration, testing, training, documentation, go-live support, annual maintenance and post go-live support required for successful implementation and operation.
2. Expected Benefits NAVTTC intends to achieve the following benefits through implementation of the ERP solution: a. Adoption of relevant national and international best practices in financial management, budgeting, grant management, procurement, inventory, asset management and reporting; b. Integration of business processes, data, approvals and reporting across the organization; c. Standardization of financial, procurement, grant, inventory, asset and administrative processes; d. Establishment of a single source of truth for organization-wide data; e. Strengthening of internal controls, audit trails, compliance and transparency; f. Reduction of manual, paper-based, repetitive and non-value adding processes; g. Improved visibility over budgets, commitments, liabilities, payments, grant disbursements, inventory, assets and approvals; h. Online access to timely and reliable information for planning, monitoring, reporting and decision-making; i. Improved management oversight through dashboards, MIS reports and real-time analytics.
3. Nature of Procurement NAVTTC requires a comprehensive turnkey proposal for procurement, configuration, implementation, deployment, integration, training, knowledge transfer, documentation, annual maintenance and post go-live support of an off-the-shelf ERP solution.
The proposal shall cover, at minimum but not limited to: a. ERP software licenses/subscriptions; b. Cloud hosting and cloud setup, including all required pre-requisites, licenses, tools, components and recurring costs; c. Implementation, configuration, deployment and testing services; d. Data migration, master data setup and opening balances; e. Middleware/API layer or equivalent integration mechanism for current and future third-party integrations; f. Training, change management, documentation and knowledge transfer; g. Go-live and post go-live support; h. Annual maintenance and support services; i. Resident engineer/on-site functional and technical support as required under this RFP; j. All hidden, dependent, enabling or missing components required for successful implementation and operation of the ERP solution. Partial proposals for individual modules shall not be accepted. NAVTTC requires a unified ERP solution covering all mandatory functional requirements within a single integrated system/solution. The Bidder shall complete implementation of the ERP solution within five (05) months. 4. ERP Implementation Scope The ERP implementation shall include, at minimum, the following functional modules/business areas: a. Financial Management / Finance and Accounting; b. Budgeting and Budgetary Control; c. Grant Management / Training Partner Institution Disbursement Management; d. Procurement and Supplier Management; e. Fixed Asset Management; f. Workflow and Approval Management; g. Reporting, MIS, Dashboards and Analytics; h. Integration and Data Exchange Layer; k. Data Migration, Master Data Management and Opening Balances; l. Document Management, Audit Trail and System Logs; m. User Training, Knowledge Transfer and Post Go-Live Support.
	5. General Functional and Technical Requirements The proposed ERP solution shall meet the following general functional and technical requirements: a. The ERP solution shall provide embedded Artificial Intelligence (AI), machine learning and intelligent automation capabilities, where available in the proposed solution, for enhanced analytics, forecasting, workflow automation, anomaly detection and decision support. b. The ERP solution shall support intelligent user assistance features, including contextual guidance, digital help functions, guided workflows, intelligent search and user support capabilities to facilitate ease of use and user adoption. c. The ERP solution shall support separate system environments for Development, Testing/User Acceptance Testing and Production, along with appropriate change management, configuration management, testing and migration mechanisms. d. The Bidder shall establish and implement appropriate procedures for version control, transport/change management, quality assurance and deployment management across all system environments. e. The ERP solution shall support automated testing and quality assurance mechanisms, including regression testing, workflow testing, process validation and defect tracking. f. The Bidder shall provide testing methodology, test scripts, quality assurance procedures and testing reports prior to production deployment. g. The ERP solution shall support secure access through desktops, laptops, tablets, mobile devices and web-based interfaces for authorized users. h. The ERP solution shall provide mobile-enabled workflow and approval capabilities for designated business processes, including procurement approvals, payment approvals, budget approvals, grant approvals, inventory approvals, asset approvals and administrative workflows. i. The ERP solution shall support role-based access controls, workflow notifications, alerts, approval history tracking and remote approval functionality through secure access mechanisms. j. The ERP solution shall support deployment on secure, scalable and enterprise-grade cloud infrastructure, including compatibility with internationally recognized hyperscale cloud environments. k. The Bidder shall clearly specify the proposed hosting model, deployment architecture, infrastructure requirements, backup arrangements, disaster recovery mechanisms, cybersecurity controls, business continuity arrangements and system availability commitments. l. The ERP solution shall support scalability for future expansion in terms of users, functional modules, organizational growth, locations, reporting requirements and integration requirements. m. The ERP solution shall be modular, scalable, interoperable and capable of supporting future digital transformation initiatives of NAVTTC. n. The ERP solution shall support future integration with external government systems, financial management systems, banking systems, business intelligence tools, e-governance platforms and other third-party applications through standard integration mechanisms, APIs, web services or middleware. o. The Bidder shall ensure that the ERP solution complies with applicable cybersecurity, data protection, audit trail, logging and information security requirements.
p. The ERP solution shall provide comprehensive audit trail functionality for key transactions, approvals, master data changes, system changes, user activities and administrative actions. q. The ERP solution shall support dashboard reporting, analytics, MIS reporting and real-time monitoring capabilities for management and decision-making.
	The system shall provide full traceability from budget allocation to commitment, procurement, invoice processing, payment, accounting and reporting. 6.2 Cost Center Accounting and Management Accounting The ERP solution shall support internal cost monitoring and management accounting, including: a. Cost center accounting; b. Department-wise cost tracking; c. Program/scheme-wise cost tracking; d. Activity-wise expenditure tracking; e. Administrative cost allocation where required; f. Budget versus actual variance reporting; g. Management reports by cost center, department, project, scheme and funding source.
Profit center accounting may be configured only if required by NAVTTC during approved business process design.
6.3 Budgeting and Budgetary Control The ERP solution shall support budgeting and budgetary control, including: a. Budget preparation, allocation, distribution and approval; b. Budget allocation by department, cost center, project, program, scheme, funding source and object/head of account; c. Budget revisions, reallocations and re-appropriations with approval controls; d. Budget release and distribution tracking, where applicable; e. Budget availability checks at purchase requisition, purchase order, grant commitment and payment stages; f. Commitment tracking against approved budget; g. Budget consumption tracking against commitments and actual expenditure; h. Budget versus actual reporting; i. Real-time budget utilization dashboards and exception reporting; j. Alerts and controls for budget overruns, unauthorized commitments and unapproved expenditure.
The budgeting module shall be integrated with finance, procurement, grant management, inventory, fixed assets and reporting.
6.4 Grant Management / Training Partner Institution Disbursement Management The ERP solution shall support NAVTTC’s grant management and Training Partner Institution (TPI) disbursement processes, including: a. Registration and master data management of Training Partner Institutions, implementing partners and grantees; b. Recording of grant agreements, contracts, memoranda of understanding, funding arrangements and disbursement terms; c. Scheme-wise, program-wise, trade-wise, region-wise and funding source-wise grant budget management; d. Creation of grant commitments and obligation records; e. Installment-based, milestone-based, deliverable-based or output-based disbursement schedules; f. Processing of grant disbursement requests through configurable approval workflows; g. Verification of supporting documents prior to release of funds; h. Advance payments, adjustments, liquidations, recoveries, deductions, penalties, holdbacks and refunds; i. Tracking of disbursement status, outstanding balances, unspent amounts, recoverable amounts and financial utilization;
j. TPI-wise, scheme-wise, region-wise, trade-wise, cohort-wise and funding source-wise reporting; k. Integration of grant disbursements with budgetary control, accounts payable, bank/payment processing, general ledger and financial reporting; l. Audit trail of grant approvals, changes, disbursements, adjustments, recoveries and supporting documents; m. Dashboard reporting for management oversight of grant commitments, disbursements, utilization, pending approvals, outstanding advances and recoveries. The grant management functionality shall support transparent, controlled, auditable and performance-linked management of grants/disbursements to training institutes.
6.5 Procurement and Supplier Management The ERP solution shall support end-to-end procurement and supplier management, including: a. Procurement planning; b. Purchase requisition management; c. Budget availability checks before procurement commitment; d. Approval workflows for procurement actions; e. Supplier/vendor master data management; f. RFQ/tender reference recording; g. Bid/proposal evaluation record linkage, where applicable; h. Purchase order management; i. Service order management; j. Contract management; k. Goods receipt notes; l. Service entry sheets; m. Invoice verification and matching, including 2-way/3-way matching where applicable; n. Procurement reporting and analytics; o. Procurement status tracking; p. PPRA-related reporting fields, document references and audit trail; q. Integration with budget, inventory, fixed assets, accounts payable and general ledger. The procurement module shall provide transparency and traceability from requisition to procurement approval, purchase order, receipt/service confirmation, invoice verification and payment.
6.6 Fixed Asset Management The ERP solution shall support fixed asset lifecycle management, including: a. Fixed asset register creation and maintenance; b. Asset master data; c. Asset coding/tagging; d. Asset acquisition and capitalization, including capitalization from procurement where applicable; e. Asset classification;
f. Location-wise asset tracking; g. Custodian/user assignment; h. Asset transfer between departments/locations; i. Asset disposal, retirement and write-off; j. Depreciation calculation and posting as per applicable accounting policies, where required; k. Physical verification; l. Asset history and audit reports; m. Reconciliation of fixed assets with the General Ledger; n. Asset reporting by location, category, custodian, department, project and funding source; o. Audit trail for asset creation, transfer, adjustment, disposal and write-off. 7. Cross-Functional / Mandatory Capabilities The ERP solution shall provide the following cross-functional capabilities applicable to all modules: a. Role-based access controls; b. Maker-checker controls; c. Workflow approvals and audit logging; d. Configurable delegation of authority; e. Integrated processing across finance, budgeting, grant management, procurement, inventory and fixed assets; f. Mobile-enabled access and approvals; g. Standard reports and configurable MIS dashboards; h. Export of data and reports in commonly used formats, including Excel and PDF; i. Full traceability from budget to procurement, inventory, accounting, asset capitalization and reporting; j. Full traceability from budget to grant commitment, disbursement, adjustment, recovery, accounting and reporting; k. Document attachment and retrieval against transactions, approvals, procurement records, grant records, inventory records, asset records and financial documents; l. Audit trail of transactions, approvals, master data changes, configuration changes and user activities. 8. Reporting and Dashboard Requirements The ERP solution shall provide configurable dashboards, reports and analytical outputs for management and operational users. The reporting scope shall include, at minimum: a. Financial statements, trial balance, ledgers and transaction reports; b. Budget utilization and budget versus actual reports; c. Commitment versus actual expenditure reports; d. Grant/TPI disbursement, utilization, pending approval, outstanding advance and recovery reports; e. Procurement status and supplier reports; f. Inventory and store reports; g. Fixed asset reports; h. Audit and compliance reports; i. Pending approvals dashboard;
j. Finance dashboard with ten (10) to twelve (12) key performance indicators; k. Procurement dashboard with ten (10) to twelve (12) key performance indicators; l. Management dashboard with ten (10) to fifteen (15) key performance indicators; m. Role-based dashboards for finance, procurement, grants, inventory, fixed assets and senior management.
G. ERP Solution Licensing Requirements The Bidder shall provide licensing/subscription requirements based on 50 users. The Bidder shall clearly specify the licensing model, named/concurrent users where applicable, role-based access rights, dashboard/reporting licenses, technical/admin users, audit/display users, cloud subscriptions and any other license/subscription required for successful operation of the ERP solution. The Bidder shall ensure that the proposed licenses/subscriptions are sufficient for the functional and technical requirements of this RFP and shall disclose all recurring and non-recurring costs. ****Procuring agency may increase or decrease the number of users during implementation stage as per requirements 10. Data Migration and Master Data The Bidder shall be responsible for data migration, master data setup and opening balances, including: a. Data migration strategy and templates; b. Data cleansing support; c. Chart of Accounts mapping; d. Vendor/supplier master data; e. Training Partner Institution/grantee master data; f. Asset master data; g. Inventory opening balances; h. Project/scheme/program master data; i. Grant balances, commitments and disbursement history, where applicable; j. Budget balances; k. Open advances, payables, receivables and recoveries; l. Data validation, reconciliation and sign-off; m. Migration logs and audit trail. The Bidder shall support NAVTTC in ensuring accuracy, completeness and reconciliation of migrated data prior to go-live.
	a. Hosting model; b. Cloud service provider; c. Data center location; d. System architecture; e. Security controls; f. Role-based access controls; g. Backup policy; h. Disaster recovery mechanism; i. Recovery Time Objective; j. Recovery Point Objective; k. System availability / uptime commitments; l. Patch and update management; m. Data protection controls; n. Business continuity arrangements; o. Compliance with applicable government, cybersecurity and information security requirements. The Bidder shall be responsible for managing the cloud environment, including patches, updates, upgrades, system backup, recovery, monitoring and security administration, in accordance with the agreed scope and Service Level Agreement. 12. Project Management and Implementation Services The Bidder shall provide project management and implementation services to ensure successful and timely implementation of the ERP solution. The Bidder shall: a. Organize and manage the project to ensure completion within the timeline specified in the Bidding Document; b. Deploy a competent project team having expertise in relevant ERP modules and functional areas; c. Deploy sufficient resources to ensure that project activities are carried out as per approved work plan; d. Establish a project governance structure for monitoring, review, issue resolution, risk mitigation and decision-making; e. Prepare and submit a detailed implementation plan, project schedule, milestone plan, risk management plan, communication plan and quality assurance plan; f. Conduct review of existing “As-Is” business processes and develop proposed “To-Be” business processes; if required. g. Ensure consultation with relevant functional areas, users and stakeholders; h. Configure the ERP solution in accordance with approved To-Be processes; i. Conduct system testing, integration testing, regression testing and user acceptance testing; j. Obtain required sign-offs from NAVTTC at each major implementation stage; k. Conduct regular progress review meetings with NAVTTC; l. Submit periodic progress reports; m. Ensure timely escalation and resolution of project issues and risks; n. Ensure quality of all deliverables submitted under the contract.
13. Training, Change Management and Knowledge Transfer The Bidder shall develop and implement a comprehensive training and change management strategy. Training shall be provided at NAVTTC Head Office, unless otherwise agreed, to the following categories: a. Key system users / power users; b. Business process owners; c. End users; d. Senior management / executives; e. Technical staff / system administrators; f. Help desk / support staff, where applicable. The Bidder shall ensure that key users and business process owners are trained early in the implementation stage, preferably during the first month, to enable their active participation in configuration, realization, testing and process validation. The training scope shall include: a. Train-the-trainer model for system/power users; b. Role-based end-user training; c. Executive training for monitoring performance and using reports/dashboards; d. Technical training for system administration and support; e. Preparation of user manuals; f. Preparation of training manuals; g. Preparation of process documentation; h. Hands-on practice sessions; i. Refresher training, where required. The Bidder shall ensure knowledge transfer to NAVTTC staff so that designated staff are able to understand, operate, monitor, support and maintain the ERP solution after completion of the implementation engagement. 14. System Documentation and Manuals The Bidder shall provide complete system documentation and manuals, including: a. User manuals; b. Training manuals; c. Configuration documents; d. Process design documents; e. Functional specification documents; f. Technical specification documents; g. Integration documents; h. Data migration documents; i. System administration manuals; j. Backup and recovery procedures; k. Security and user management procedures; l. Operational support manuals; m. Go-live and post go-live support documentation.
	16. Deliverables The Bidder shall provide, at minimum, the following deliverables: a. Project initiation report; b. Detailed project work plan and implementation schedule; c. Project governance and communication plan; d. As-Is process review document; e. To-Be process design document; f. Business blueprint / solution design document; g. Configuration document; h. Data migration strategy and templates; i. Master data and opening balance migration report; j. Integration design document; k. Testing strategy, test scripts and test reports; l. User Acceptance Testing report and sign-off;
m. Training strategy and training materials; n. User manuals and technical manuals; o. Security and access control matrix; p. Workflow and delegation of authority configuration document; q. Dashboard and reporting catalogue; r. Go-live readiness assessment; s. Go-live report; t. Post go-live support report; u. Knowledge transfer completion report; v. Final project completion report; w. Annual maintenance and support plan. 17. Future Scalability and Digital Transformation Readiness The ERP solution shall be capable of supporting NAVTTC’s future scalability and digital transformation requirements. The solution shall support: a. Future expansion to additional users, locations, departments and functional modules; b. Additional modules such as Human Resource Management, Project Management, Monitoring and Evaluation, Learning/Training Management, Advanced Analytics, Document Management and other modules required by NAVTTC; c. Integration with government systems, banking systems, business intelligence systems, training management systems, monitoring systems and e-governance platforms; d. Mobile-enabled access and approvals; e. Advanced analytics, AI-enabled features, intelligent automation and decision support; f. Standard APIs, middleware and interoperability mechanisms; g. Secure, scalable and reliable cloud infrastructure; h. Data-driven management reporting and organizational performance monitoring. The Bidder shall propose a future-ready ERP architecture that enables NAVTTC to gradually expand the ERP system without major system redesign or replacement.

Scope of Work

****Due to Characters Limit on EPADS Platform, Please consult RFP / Bidding Document for Complete Scope of Work***

SCOPE OF WORK / TERMS OF REFERENCE

Procurement, Implementation, Cloud Deployment and Post Go-Live Support of Enterprise Resource Planning (ERP) Solution

1. Objective

The National Vocational and Technical Training Commission (NAVTTC) intends to procure and implement an integrated Enterprise Resource Planning (ERP) solution to strengthen financial management, budgeting, grant management, procurement, inventory management, fixed asset management, reporting, internal controls, and management decision-making.

The objective of the assignment is to implement a unified, secure, scalable, modular, cloud-based and integrated ERP solution that supports NAVTTC’s operational, financial, administrative, reporting and compliance requirements. The ERP solution shall enable process standardization, transparency, auditability, efficiency, real-time reporting and improved institutional governance.

The ERP solution shall be implemented on a complete turnkey basis, including all software licenses/subscriptions, cloud hosting, implementation services, configuration, approved customization, integration, middleware/API layer, data migration, testing, training, documentation, go-live support, annual maintenance and post go-live support required for successful implementation and operation.

2. Expected Benefits

NAVTTC intends to achieve the following benefits through implementation of the ERP solution:

a. Adoption of relevant national and international best practices in financial management, budgeting, grant management, procurement, inventory, asset management and reporting;

b. Integration of business processes, data, approvals and reporting across the organization;

c. Standardization of financial, procurement, grant, inventory, asset and administrative processes;

d. Establishment of a single source of truth for organization-wide data;

e. Strengthening of internal controls, audit trails, compliance and transparency;

f. Reduction of manual, paper-based, repetitive and non-value adding processes;

g. Improved visibility over budgets, commitments, liabilities, payments, grant disbursements, inventory, assets and approvals;

h. Online access to timely and reliable information for planning, monitoring, reporting and decision-making;

i. Improved management oversight through dashboards, MIS reports and real-time analytics.

3. Nature of Procurement

NAVTTC requires a comprehensive turnkey proposal for procurement, configuration, implementation, deployment, integration, training, knowledge transfer, documentation, annual maintenance and post go-live support of an off-the-shelf ERP solution.

The proposal shall cover, at minimum but not limited to:

a. ERP software licenses/subscriptions;

b. Cloud hosting and cloud setup, including all required pre-requisites, licenses, tools, components and recurring costs;

c. Implementation, configuration, deployment and testing services;

d. Data migration, master data setup and opening balances;

e. Middleware/API layer or equivalent integration mechanism for current and future third-party integrations;

f. Training, change management, documentation and knowledge transfer;

g. Go-live and post go-live support;

h. Annual maintenance and support services;

i. Resident engineer/on-site functional and technical support as required under this RFP;

j. All hidden, dependent, enabling or missing components required for successful implementation and operation of the ERP solution.

Partial proposals for individual modules shall not be accepted. NAVTTC requires a unified ERP solution covering all mandatory functional requirements within a single integrated system/solution.